General Policies

Simply put, Otakon is a smoke-free event, within a smoke-free facility. Since the Walter E. Washington Convention Center, does not permit cigarettes or tobacco products, Otakon can not allow them either. Please remember that we are a family-oriented event, and want to make sure to not only appeal to but respect all of our attendees, and know that there are no designated smoking areas inside the Walter E. Washington Convention Center. If you are really feeling the need for a smoke, feel free to step outside and respect a distance of at least 25 feet or greater from the entries. Attendees caught smoking are in violation of this policy and may be ejected from the Walter E. Washington Convention Center.

Please be respectful of everyone at Otakon, and confirm with attendees before you photograph or video them.

The usage of photographic devices is prohibited within certain areas of the convention, including but not limited to video and 35mm theaters, within Main Events and/or concerts, and in the Art Show. All such areas will be marked, so please pay attention.

• Prohibited devices include, but are not limited to, cameras (both film and digital), camera phones, and camcorders
• Photography within the Artists Alley is only allowed at the discretion of the individual artist. Permission must be obtained from the artist for photography of any kind.

Events that allow photography will be marked as such.

Otakon staff is aware that everyone loves the amount of cosplay photography and videos that come from Otakon, and this policy is here to help make Otakon safe and keep traffic free flowing. Otakon staff may ask photographers and subjects to relocate less crowded locations for taking photos as needed to accommodate traffic flow and other safety reasons.

The photography policy applies to any public location used during the Otakon event. This includes the Marriott Marquis, The Walter E. Washington Convention Center (WEWCC), and the public spaces immediately outside of the locations. When in doubt please feel to ask an Otakon Staff member about a particular location. There is NO photography in any video room, and other programming events may limit photography as needed. Signs will be up at the entrance of each event to inform you of any photography limitations.

Otakon attendees may take photos and video within the Otakon locations using handheld equipment only. Equipment cannot extend greater than a 16-inch radius around or above the photographer or subject. There is no freestanding equipment allowed, which includes lighting with light stands, ladders, backdrops, signs, running cables/wires, etc. Photographers, subjects, and/or equipment cannot block any public area or impede the flow of traffic, including the staircases around the event. Photographers cannot use any power receptacles within the locations to run lighting or other photography equipment.

This policy is a change from the past because we are moving to a new venue and as we learn more about operating in the new venues we will review and revise this document as needed. 

Otakon is a fun family event, but also one of the largest east coast Japanese animation conventions; there is an expected attendance of at least 30,000 people. As a result, Otakon wants to ensure the satisfaction and safety of all of our members, especially children. In order to safeguard the well being of our youngest attendees, Otakon has put these policies into effect and offers some advice to keep track of children at any large convention.

A parent or guardian must accompany any and all children age 12 and under at all times.

Children are required to carry some form of written identification and parent/guardian contact information with them at all times so that Otakon staff may contact the parents or guardians should the need arise.

Recommendations

• First and foremost, please do not leave your child unattended at Otakon. As mentioned before, we are expecting an attendance of over 30,000 people at the convention. It's easy for a young child to get lost in a crowd this large.
• Make sure your child knows important information, such as your name, what you are wearing, what hotel you are staying at (if any), a cellular phone number, and a home phone number. If a child is lost, we will make every attempt to contact you via this information.
• It is a good idea to set up meeting places and times for children older than 12. Otakon suggests that you do not use the following locations as meeting areas: the Dealer's Room, as it is constantly crowded and extremely large; video theaters because they are dark and also fairly large. We do suggest using landmarks. Also encouraged is to locate and meet at any of the Otakon Information Desks.

In the case that you cannot find your child at your designated meeting place and cannot establish contact, please notify an Otakon Information Desk.

Otakon wishes you and your children a safe and happy convention!

• Only Otakon members will be allowed into the dance. Valid Otakon Membership badges for the current year must be clearly displayed at all times within the dance area.
• Otakon is not responsible for members' bags. This includes but is not limited to outside, beside, or near the entrance to the dance.
• No bags (of any size) will be allowed in during dance hours. A bag check will be located outside.
• Empty plastic bottles will be allowed into the dance. Any other container types will not be allowed.
• No large costume props allowed.
• No commercial grade photography or videographer equipment is allowed.
• Please be considerate of the other dancers…
• ...and REMEMBER, drink plenty of water!

There are certain events at Otakon that are designated as 18+. Members who wish to attend these events must be at least 18 years old and MUST obtain a wristband from the wristband booth prior to the event. Please have your identification ready when obtaining your wristband.

Otakon Staff will not be able to check identification at the door.

At the recommendation of the venue, Otakon 2017 will require bag inspections upon entering the convention space at the Mt Vernon Place doors of the Walter E Washington Convention Center and the M1 level of the Marriott Marquis. We apologize for any inconvenience or disruption this may cause. The bag inspections will be conducted by a third party contractor, and we are working with them to streamline the process as much as possible.  There will also be prop inspections at those locations. 

The bag inspections will be a quick look for dangerous items such as weapons. You can help by keeping your bag organized and accessible.  They will not be searching for food or drinks (though please remember that the consumption of alcohol at Otakon is discouraged).  A short list of prohibited items can be found on this page under “Weapons at Otakon”. Also, please remember that if it is illegal in DC, it is illegal at Otakon. 

If you have any questions about the new procedures, you can contact our Access Control team through our Contact Us page.

While we understand the appeal of signs as ice-breakers and conversation starters, there have been too many complaints from other members about offensive content or signs that amount to little more than panhandling.

No signs are permitted except for those signs that are an established part of a costume.

(i.e. the sign must be part of the standard "look" of the character, such as the sign carried by Genma the Panda from Ranma 1/2)

Those members wishing to post notices or find other people should use the bulletin boards provided. Please note that, signs asking for food, money, hugs, etc. are considered panhandling and signs offering to exchange any sort of sexual favor (kisses, hugs, glomps, etc.) are considered solicitation.

Signs with offensive content are not allowed regardless of whether they are "in character."

Signs in violation of this policy will be confiscated. Repeat offenders will be considered in violation of the disruptive behavior policy.

Please note that this policy applies to all types of signs, regardless of construction. Otakon staff decisions regarding signs are final.

Weapons policies at Otakon are for your (and others') safety, and include (but are not limited to) the following:

Non-Permitted Weapons

• NO LIVE STEEL will be permitted on the premises of the Walter E. Washington Convention Center, without exception. Live steel is defined as:
  • Swords, bayonets, and knives (regardless of whether or not they are sheathed)
  • Star knives and shuriken
  • Metal armor, including chainmail (some exceptions may apply. Please check with Access Control)
  • Other objects made of metal which can take an edge. This holds true regardless of whether the object is actually sharp.
  • Metal studs on costumes or other metal components of costumes/props may also be subject to approval by Otakon.
• NO PROJECTILE WEAPONS OF ANY KIND will be permitted.
  Examples include, but are not limited to:
  • Airsoft guns, any and all kinds, regardless of whether functional or not. A non-functional Airsoft gun with no moving parts is still an Airsoft gun.
  • BB and other pellet guns
  • Crossbows, dart guns, and blowguns
  • Water guns and/or pistols
  • Stun guns and Tasers
  • The ONLY exception to this rule will be "prop" or resin models that are easily identifiable as toys, provided that they possess no moving parts and are clearly marked with a non-removable orange tip. The exception is with Airsoft guns; they are never acceptable -- see above.
• NO REAL BOWS or pieces of real bows of any type are permitted within the Walter E. Washington Convention Center
  • Additionally, authentic arrows (tipped or non-tipped), including crossbow bolts and other projectiles, will not be permitted.
• NO "PADDLES" of any sort will be permitted at the convention.
  • This includes, but is not limited to, Yaoi/Yuri Paddles.
• NO NUNCHAKU of any kind will be permitted.
  • Nunchaku are defined as two sticks or other body connected at their ends with a short chain or rope. Two sticks can be made of any material, or shape.
• NO EXPLOSIVES or CHEMICALS of any kind including, but not limited to:
  • smoke powder, sparklers, or fireworks of any kind.
• Finally, if it is illegal in the limits of the District of Columbia, it is illegal inside the Walter E. Washington Convention Center.

Illegal weapons will be reported to the appropriate authorities.

Permitted Weapons

• Staves, bo sticks, boken, shinai, and wooden swords will be permitted as long as they are handled responsibly and meet all other criteria.
• Fake, prop, or made-up weapons (i.e. made of tissue paper, plaster of Paris, cloth) are permitted if they are safe and not dangerous to others around you.
  • Examples of dangerous conditions include, but are not limited to, items that may trip others, items that can snag on people or surroundings, items that obstruct doors and hallways.
• Prop weapons shall be limited to less than six feet six inches (6'6") in height and less than fifty pounds (50lbs) in weight.
• Any chain must be less than three feet (3') in length regardless of material. This includes, but is not limited to, chain wallets and non-costume chains.
• Prop bows may be carried in the convention space, provided they are NOT strung with authentic bowstring, and any alternative material used (e.g. twine, yarn, any other non-functioning material) is not attached to the bow in a taut (tight) fashion.
  • All bows must comply with all other general policies - no live steel or sharp edges, and not more than 6'6" in height. Prop or toy arrows clearly marked as such are allowed. If our staff feels your bow or materials do not meet all of these criteria, you'll be asked to remove the prop immediately from the convention space.

Behavior with Weapons/Props

• Misuse of a weapon or prop, such as swinging it in a public area or posing a hazard to others, will result in the weapon or prop being deemed unsafe for the convention, and you will be asked to remove the item from the convention center.
• Any edged or other non-permitted weapons purchased in the Dealer's Room must be boxed and removed from convention center property immediately. Weapons are not to be taken out of their packaging or wrappings while on Walter E. Washington Convention Center property.
• All props and weapons brought into the convention may be inspected for policy compliance by authorized Otakon staff, including those that may have had prior approval (other conventions, previous conventions, or pre-convention approval by Otakon staff).
• Any item that poses a potential safety hazard may need to be removed from the convention.
  • This includes any costume, prop, or accessory that obstructs doors or hallways, or otherwise poses any kind of danger to other attendees, staff, or convention center property.
  • When in doubt, check with Otakon staff.

We understand that getting autographs from our guests is a major highlight of the convention for many attendees, not just because it's a fantastic souvenir, but also because it's a chance for that tiny bit of face time with the guest. Guests, too, value that rare opportunity to meet some of their fans.

However, demand nearly always outweighs supply, especially for extremely popular or extremely rare guests. Even the speediest and most accommodating guest can only sign so many things in a given period of time. In order to give the greatest number of fans the opportunity to meet the guest, we MUST keep the lines moving smoothly.

Otakon's official, scheduled autographing sessions are governed by the following rules:

• Otakon does not and cannot guarantee that you will receive an autograph from any particular guest. Otakon's official autograph sessions are free of charge to any Member. However, individual guests may participate in private or industry-sponsored appearances in the exhibit halls, and there may be fees or purchases associated with those sessions. For-fee or purchase-required autograph sessions must always take place in the Industry, Dealer, or Art halls.
• Guests will always be glad to sign your Otakon program book, as well as any officially licensed and properly credited products. They absolutely will NOT sign bootleg or unlicensed merchandise, nor material for which they are not properly credited. At their sole discretion, they may sign handmade, personal, or otherwise unusual items. If you are uncertain about a particular item, check first! (Guests may be offended if they're presented with bootleg items.) As a last resort, check with the staffer in charge of the session. Otakon staff may veto any item as unsuitable for signing, and such decisions are final.
• Unless a specific limit is posted for a particular guest, assume that you are limited to ONE ITEM PER PERSON.
• There will be no flash photography during official signing sessions, unless otherwise noted.
• There will be no photo ops during official signing sessions, unless otherwise noted.
• Do not monopolize the guest's time if there are others waiting. (Assume that whatever you have to say must be said in 30 seconds or less, while the guest is signing your item. It's a good idea to write down what you want to say.)
• Do not request excessive personalization, sketches, etc. unless the guest offers.
• If you are bringing an item for the guest to sign, please have it ready for signing when you are within sight of the guest. (For CDs and DVDs, you should remove the cover insert to save time; for unusual items, please ask the autograph staff for their recommendations.)
• Policies for specific guests may differ.

How Our Autograph Sessions Work:

• Official line space will open up an hour before an autograph session is scheduled to begin. For those attendees who show up before the line space officially opens up, we will set up an unofficial "overflow" space that people can hang out in until the line officially opens. We will make every effort to move overflow people into the official line space when the time comes. There are no guarantees that you'll end up further up in the line because you got to the overflow space first. Your spot will be random.
• Once the official line space fills up, we will temporarily close off the line. If you show up after a line has closed, please see the nearest autograph staffer for a ticket. These tickets will be color-coded for each particular autograph session, and will have a time written on the back (30 minutes after the start of session, 1 hour after, etc.). Please come back to the line at your specified time, and if additional line space has opened up, we will let you in. How many ticketed people we can add to the line space will vary by guest; some people sign quickly, and some guests take more time.
• A limited number of passes for each guest may be made available during the guest's Q&A panel, specifically for those who attend the panel, but do not assume that these will be available. If getting an autograph is your priority, lining up in the Autographs area is your best bet.
• EXPRESS PASS: In rare cases, a member (typically a prize winner) will present an "Express pass" for a particular guest. This allows the member to bypass the line entirely. Those who are lucky enough to possess one should proceed to the front of the line and speak with the staff member there.
• When interacting with the guests, please be considerate of the guest and the attendees behind you in the line. They have often been waiting as long as you have, and deserve their chance to interact with the guest, so please do not monopolize their time. Photography may be permitted at the discretion of the guest and as time permits, please ask a nearby Autograph staffer well in advance.
• Otakon staff reserve the right to refuse access to any member who fails to follow the rules (or attempts to circumvent them). Anyone caught in the act is subject to the disruptive behavior policy, and risks having their membership revoked.
• If getting an autograph for a particular guest is important to you, it is highly recommended that you visit the Autographs section at your earliest opportunity and check in with a staffer there. They will be aware of any scheduling changes or policy changes, and will let you know when and where you'll want to be. There will also be an updated scheduling board set up. If the first time you arrive is right before the session is scheduled to start, you may well be disappointed by the results.

Notes and Gifts for Guests

If you've brought something special for the guest, such as a personal note or small gift, we ask that you follow certain guidelines for practical and safety reasons. Most guests appreciate these small gestures, but many gifts cannot be accepted.

• Please ensure that you provide the name of the guest, as well as your own name and contact information, either written on the outside of the message or attached clearly to the outside of the gift.
• Please do not wrap your gift using tape or tie it using ribbon; however, a gift bag or simple tissue paper cover is acceptable. (We must be able to screen all gifts.)
• Avoid anything large or bulky or easily damaged. Most guests fly quite a distance to appear at Otakon, and may have limited space in their luggage. Any gifts you bring should be small, durable, and easily packed.
• No food items will be accepted.
• If you have an item to present as a gift at any guest appearance, please bring it first to the Otakon staff member in charge of the appearance.
• DO NOT use Q&A time to present your gift to the guest; this is extremely rude and unfair to the other people who came to hear the guest speak.
• DO NOT use autograph time to present your gift without first clearing it with the staff member in charge, as this may deny others the opportunity to get to meet the guest.
• You may be asked to wait until the end of the session, or the staffer may accept the gift in order to present it to the guest on your behalf. (Rest assured, your gift will be given to the guest on your behalf — that's why we request your contact information on every gift.)

Tips for Interacting With Guests:

1. If you're going to ask a question, write it down first. It's easy to become flustered if you're not used to public speaking or if you're about to talk to someone you really admire. Writing down what you want to say helps you to organize your thoughts so you don't waste everyone's time or embarrass yourself.
2. Every guest at the con is someone who has a cool job that they're quite good at. It isn't necessary to worship the ground they walk on — just be friendly and polite.
3. Remember that guests get tired, too, and they're entitled to downtime. If you encounter a guest outside the con, try to make eye contact before you approach them, and look for a signal that it's okay to chat. Please don't interrupt meals or private conversations.
4. Try to avoid asking questions that the guest has answered a hundred times. And if you come late to a panel, find out whether a question has already been answered before you waste everyone's time. Don't ask questions that are answered in the guest's bio, homepage, or Wikipedia entry.

While this is not officially policy, many points covered above are addressed in a more detailed manner here, specific to cosplay.

...and now:

A word about Cosplay Safety (For a better Convention Experience!) -By Jez Roth

Cosplaying is fun, exciting, and a hobby that brings unique challenges in construction and execution. But what comes with creating and donning that unique design is a responsibility to yourself and your fellow con-goers. Here are a few pointers to keep in mind to ensure a successful convention experience:

You owe it to yourself to make sure that your costume is manageable for your own safety. This entails that not only is your vision, mobility, and range of motion is adequate to get around but also your ability to show your badge upon request, and communicate well with your surroundings. If you are wearing a costume that jeopardizes any of the things above, consider having a handler – that is a friend who will make sure that you are not going to pieces, (figuratively or literally), and that you have an extra set of hands and eyes.

Your ability to move in a flowing gown, cloak, cape, or anything with fabric that trails is very important. To get a feel for it, try vacuuming a room with it on. You'll learn not only to avoid stepping on the excess fabric, but how to avoid having a tripping hazard for anyone else around you. If you have a particularly long train, consider putting handles or hidden loops on the inside of the hem so you can easily carry it on the go. Remember that conventions are pure excitement and not everyone is going to be paying attention when they are walking close to you – you may have the occasional treading so keep an eye on your surroundings.

Cosplaying from something like Jet Set Radio with rollerblades may seem great in photos and at home, but at a convention center with large crowds, multiple floor surfaces, and escalators, this is not the place for anything that does not allow you to be 100% securely stationary on two feet.

The escalator is not the place for wings, mechas, costumes with stilts, or large costumes. If you have a bulky costume think about your surroundings. Do not block and cause areas to "bottleneck." Stay away from the dealer's room, confined areas, or areas with a lot of people. If you need to, bring part of the costume to the convention center and get dressed there.

If you have a headpiece that is pressing down on your head or a wig that is a little tight, keep in mind that this pressure may not be too bad for half an hour at home, but when you are at the convention center for several hours, sweating, and posing your head may start to really hurt, resulting in a headache for the rest of the day. Fit your headpiece and wigs loose enough to be comfortable but tight enough to be secure.

If you are doing a skit in the Masquerade with choreography or falls, or see yourself doing crazy photoshoots, consider taking an extra step to secure pieces so they stay – this means chin straps, elastic, extra straps or buttons.

Take the extra couple of hours and put hooks and eyes, snaps, and the proper closures into the costume. Safety pin are a quick fix but they can easily pop with movement and stab you. You also owe it to everyone else to makes sure that your costume is not a threat to the attendees, staff, or convention itself! There should be no sharp edges on your costume that are potentially dangerous – this goes with plastic, metal, or fiberglass. Splinters or sharp edges are prohibited and are dangerous to everyone – including yourself! Sanding equipment is very important to finish those sharp edges to dull. Blunt edges that stick out, such as blunt/prop swords, weapons, bokken, or projectiles that stick out from your costume must be considered as walking into someone may injure them and you will be at fault. Remember that at no time is live steel or sharp metal allowed into the convention center.

Costumes with heavy makeup (such as Homestuck), are allowed but must be sprayed down with a make-up fixative. This not only prevents the make-up from rubbing off and staining others and their costumes, but prevents damaging the convention center as well. Also, making the proper choice of make-up (proper make-up that is non-toxic, is designed to bend and flex with your skin, and blends well) applied is very important. Remember that facial makeup is oftentimes different from body makeup and remember to leave proper spaces on your skin open as you are essentially "sealing" off your body and this may lead to deleterious effects. Your skin needs to breathe and sweat – you do not want to have paramedics wiping the make-up off your skin so they can re-hydrate you.

Makeup and contacts ordered from the website in China or picked up at the roadstop for 12 dollars on the way up interstate 95 is not recommended. Find trustworthy contact dealers who have a strong reputation for cleanliness and health. You may scratch or infect your eyes by trying to take your cosplay to the next step and it's never worth damaging your eyes. Safely store them with fresh contact solution and in clean cases. Water is damaging to contacts and are not an option for storage.

Fursuits or other heavy costumes at summer conventions come with particular recommendations – get dressed at the convention, keep movement to a minimum, and have a handler. Keep water or juice on hand and make sure you have someone who's helping look after you.

When you stop for photos consider the traffic around you. Is this a good place to stop everything in a ten foot radius? Would, maybe, moving to a side area for a quick shot not only result in a better photo, but keep traffic from building up and creating a safety hazard?

Know where and when to cosplay. During the day and early evening at the convention is great. Thursday night around 11pm wandering the streets of Baltimore alone is not recommended. Standing in the hot line to get your badge on Friday morning is not recommended.

The number one word of costuming safety at Otakon is HYDRATION. Drink water and stay away from sugary drinks or drinks that give you a quick buzz and dehydrate you in the process. You are going to be wearing costumes that will require more energy and having to deal with the heat on top of that is very tolling on your body. Eat two square meals, snacks that are high-protein, and drink 100% juices. By taking a break and eating a snack or having a bottle of water, you can really help yourself have a better experience overall. Pocky does not a dinner make. There are many affordable food options around the convention center. Cosplay responsibly and the convention will be that much more of a better experience for you!

     (Credit goes to Jez, our Hall Costume Contest Coordinator for this great write up!)

Participants in Otakon or other Otakorp, Inc. events are granting their permission to be photographed or recorded by authorized Otakorp, Inc. individuals. By purchasing your membership you inherently grant Otakorp, Inc. permission to use such images or footage for archival or promotional purposes.