Setup

Hours of Operation

Location: Hall B-C

Operational Hours: Attendees will be allowed access to the Exhibit Hall between opening and closing. We require that you or an associate be present at all times during these hours. Hours are subject to change. In a situation where the following information changes and updates, an announcement will be made.

Day Open Close Note
Thursday 8 AM 8 PM Set Up
Friday 8 AM Noon Set Up
  Noon 8 PM OPEN TO GENRAL PUBLIC
Saturday 8 AM 10 AM Set Up
  10 AM 6 PM OPEN TO GENRAL PUBLIC
Sunday 8 AM 10 AM Set Up
  10 AM 3 PM OPEN TO GENRAL PUBLIC
  3 PM 8 PM Break Down

*VEHICLES WILL NOT BE ALLOWED ON THE FLOOR. This includes any set up or break down period.

**Breakdown is 3:00 PM – 8:00 PM on Sunday. All loading to leave the WEWCC must be completed by 8:00 PM. As a result of additional charges incurred during past conventions because of tardy participants, Otakorp, Inc. has had to institute an incentive for all dealers and industry representatives to vacate the WEWCC within time limits. If a dealer is not out of the WEWCC by 8:00 PM additional charges for cleanup will be incurred by the dealer. The dealer will be charged $500.00 by Otakorp, Inc. Your cooperation is appreciated.

 

 

Dealer's Room Setup

Dealers MUST check in with the Dealer's Room Registration and present their Trader's License and sales tax ID. At that time, badges will be issued and then dealers may drive up to the docks. YOU WILL NOT BE ALLOWED TO DRIVE YOUR VEHICLE INTO THE WEWCC.

We will be ready to receive incoming dealers starting at 8:00 AM Thursday morning. The loading dock area can be accessed from M Street. Once you are through the WEWCC gates, building personnel will direct you. The decorating company offers load-in and load-out services onsite to assist in the setup and tear down process for dealers who are shipping merchandise directly to the convention center. This service is not included in the exhibitor booth fees and dealers will be billed directly by the decorating company.

The loading docks will be open on Thursday and Friday ONLY for unloading of vehicles. YOU WILL NOT BE ALLOWED TO DRIVE YOUR VEHICLE INTO THE WEWCC. To expedite this process, you may wish to palletize your merchandise or use containers that are easily stackable.

Please note that during set-up hours, the WEWCC does NOT provide air conditioning or full lighting; please keep this in mind when planning your schedule.

 

 

Booth Configuration

You may configure your booth or block of booths as you see fit, adding additional shelves, taller pipe & drape, kiosks, etc., as long as they do not interfere with other dealers' areas, hang from the ceiling of the room, or violate WEWCC requirements (listed later in this document). The decorating company offers a variety of services and furniture that you may find useful and convenient. Each dealer is responsible for all fees and other costs from the decorator or the WEWCC associated with any dealer special requests. Dealers are welcome and encouraged to bring their own tables and other furniture to save on expenses, but please be considerate of your fellow dealers and keep it within reason and within the restrictions set by the WEWCC.

Electrical and telecommunications hookups for a fee are available through the WEWCC, and other services can be obtained from the decorating company. For more information, please see the Convention Center's Services.

 

 

Requirements from the WEWCC

  1. Decorations, signs, banners, etc. may not be taped, nailed, tacked, stapled, or otherwise fastened to ceilings, walls, painted surfaces, or columns in the WEWCC.
  2. No holes may be drilled, cored, or punched in the facility.
  3. No sample food and/or beverage products may be distributed by exhibitors except upon written authorization of the WEWCC's exclusive catering contractor, Centerplate.
  4. Parking in the loading dock, service drives, and the Baltimore Convention Center's employees' parking area, except for loading and unloading, is prohibited. Violators will be towed at their own expense and risk.
  5. All freight and exhibit material must enter the facility through designated loading docks. In no case should passenger elevators, escalators, or public lobbies be used for this purpose.
  6. All fire, safety, and building regulations must be strictly followed. Particular attention should be paid to the prohibitions against propane, acetylene, and other flammable materials.
  7. Exhibitors are responsible for the removal of all materials at the conclusion of the show.
  8. The WEWCC prohibits the use of normal tape on their walls and floors. No tape may be used on painted or portable walls. They have listed all approved tapes for the surfaces in the WEWCC. Please contact the WEWCC for further details.