Standard Table Rules

Table Types

General RulesStandard | Professional | Unlimited


 

The Artist Alley is meant to showcase artists' talents and works. In this spirit the amount of fan art displayed at a standard table may not exceed more than 50% of their displayed work

  1. Applications open January 10th, 2017 at 7:00 PM EST and will remain open for 2 days until January 12th, 2017 at 11:59PM EST.
  2. Space is ONE table and TWO chairs. See Tables, booths and displays section of GENERAL RULES for more information.
  3. Spaces will be sold via screened lottery.
  4. These booths are $250 and do not include a membership/badge. Badges must be purchased separately.
  5. Additional memberships/badges must be purchased separately.
  6. Fan art may take up a maximum of 50% of the display space regardless of mediums. For each piece of fan art displayed you must also display an original piece of similar size.
    • 50% shall be defined as half the tables visual display area. For example if there is 6 square feet of display area then no more than 3 square feet of your display area may be fan art.
    • You may use a limited number of duplicates in your display. If using duplicates of original artwork to meet the 50% display space rules you may use up to 3 DUPLICATES TOTAL to do so.
    • To better facilitate the Artist Alley staff in identifying what is fan art and what is original artwork, we ask that you identify fan art and original art with a single colored sticker displayed on the corner of your artwork (Note: This also makes a great place to display pricing as well). A limited amount of stickers will be provided upon check-in and request.
    • When displaying fan art, artists must respect the source's trademarks. This includes but is not limited to avoiding things such as use of logos in their display, signage referring to the artwork by its series or signage referring to the a character's name.
    • You may have up to 2 portfolios, flip books, or bins/boxes to display on your table. These displays must also conform to the 50% fan art display rules.
    • Celebrity likenesses are considered to be fan art.
    • Items made using licensed fabrics or materials used under first sale doctrine are considered fan art. Items which fall under first sale doctrine may include but are not limited to stickers, comics, wall scrolls, and manga.
    • Everyone knows that copying someone else's work is wrong, but there is no "magic rule" about how much must be changed to make it an artist's own. The artist bears all responsibility and risk for the items brought for sale at Otakorp, Inc. Any questions regarding this policy will be resolved by the Department Head of Artist Alley, in consultation with Otakorp Inc.'s lawyer when needed. If a piece of art appears to be very similar to a licensed, copyrighted, etc. piece of art, the artist may be asked to remove it from display and sale at the discretion of the Department Head. The Department Head's decision is final.
    • Any artwork containing a protected license created by the copyright holder, under commission of the copyright holder, or within the terms of a license agreement will be considered original artwork. If your work falls under one of these categories please be sure to have copies of all appropriate paperwork on hand.
  7. If you apply for a Standard Table you may also apply for a Pro Row Booth.
    • If you are accepted for an Unlimited Booth or Standard Table and also accepted for a Pro Row Booth you will have the option to choose which space you would like to exhibit at and will be refunded or requested to pay the difference if applicable.
    • Artists are limited to ONE SPACE in any section of the convention. If you are accepted for one section you may not exhibit in any other table or booth in the room or booth in the Dealers Room.

 

Application Process

Standard booths are sold via Screened Lottery.

  1. STEP ONE: Apply for a Standard Table by filling out the Letter of Intent. The Letter of Intent is an Online Form which is only available for a limited time. Once the application period ends, no additional applications will be accepted under any circumstances.
  2. STEP TWO: Applicants accepted will be contacted to finish registration and make payment. If your application is accepted you will receive an e-mail notification which will include a link to the final registration and payment pages. You will be given SEVEN DAYS in which to complete registration and pay for your table. Should you not make your payment by the payment deadline, you will forfeit your space.
  3. REMAINING SPACE: If any spaces are available after the initial acceptance wave, a second wave will take place. The same policies will apply for any additional waves.
  4. SOLD OUT: Once the Standard Tables are sold out a mass e-mail will be sent out to the remaining artists on the reserve list.

 

Screened Lottery Information

Gallery:

In the Reservation Request Form you will be asked for some basic information as well as a link to an online gallery.

  1. Any applications submitted without gallery information will be rejected from the lottery pool. If you have not entered a gallery link or have entered it incorrectly, please resubmit your application with the correct information.
  2. Galleries may be on any website (Personal website, Deviantart, Etsy, etc.). If using a site like Tumblr please provide a link to a tag or post specifically made for the application. Due to the volume of galleries we must screen, your example images must be easy to view or we will be forced to reject your application.
  3. Galleries are used to check for any copyright or trademark issues, confirm you are human, and to help in placing artists within the room.
  4. A minimum of 10 images are required in the gallery and must showcase a range of examples of what you intend to sell at the con.
    • At least 50% of all images must be original artwork.
    • If you are a 2D / print / drawn commission artist, you must have a variety of images that show original and/or fan art.
    • If you are a 3D / craft / fiber artist, you must show a variety of items or styles that show original and/or fan art.
    • If your pieces are modifications of already existing items, you must show multiple types of items using different base items or in a variety of different styles.
    • Photos of previous Artist Alley setups are gladly accepted.
    • Sketches / rough drafts / prototypes are acceptable, but can only account for a maximum of 30% of the images within the gallery.

Lottery Pool:

  1. Each artist or studio that applies and is accepted will have ONE ENTRY into the lottery pool. Any duplicates will be consolidated into one single entry.
  2. Any artist found to be applying under multiple names will be immediately rejected from the lottery pool.
  3. Your application may be rejected from the lottery pool for the following:
    • Your application was submitted without a gallery and no duplicates containing gallery links exist.
    • Your gallery contained an insufficient number of entries, less than 10, or is difficult to navigate. If using Tumblr or a Tumblr-like platform, please link to a tag or post specifically made for the application.
    • Your gallery contains one or a number of images which have trademark or copyright issues.
    • Your gallery contains items which are prohibited by the artist alley rules.

 

Standard Table fan art

The Artist Alley is meant to showcase artists' talents and works. In this spirit the amount of fan art displayed at a standard table may not exceed more than 50% of their displayed work.

  1. 50% shall be defined as half the tables visual display area. For example if there is 6 square feet of display area then no more than 3 square feet of your display area may be fan art.
  2. You may use a limited number of duplicates in your display. If using duplicates of original artwork to meet the 50% display space rules you may use up to 3 DUPLICATES TOTAL to do so.
  3. To better facilitate the Artist Alley staff in identifying what is fan art and what is original artwork, we ask that you identify fan art and original art with a single colored sticker displayed on the corner of your artwork (Note: This also makes a great place to display pricing as well). A limited amount of stickers will be provided upon check-in and request.
  4. When displaying fan art, artists must respect the source's trademarks. This includes but is not limited to avoiding things such as use of logos in their display, signage referring to the artwork by its series or signage referring to the a character's name.
  5. You may have up to 2 portfolios, flip books, or bins/boxes to display on your table. These displays must also conform to the 50% fan art display rules.
  6. Celebrity likenesses are considered to be fan art.
  7. Items made using licensed fabrics or materials used under first sale doctrine are considered fan art. Items which fall under first sale doctrine may include but are not limited to stickers, comics, wall scrolls, and manga.
  8. The artist bears all responsibility and risk for the items brought for sale at Otakorp, Inc. Any questions regarding this policy will be resolved by the Department Head of Artist Alley, in consultation with Otakorp Inc.'s lawyer when needed. If a piece of art appears to be very similar to a licensed, copyrighted, etc. piece of art, the artist may be asked to remove it from display and sale at the discretion of the Department Head. The Department Head's decision is final.
  9. Any artwork containing a protected license created by the copyright holder, under commission of the copyright holder, or within the terms of a license agreement will be considered original artwork. If your work falls under one of these categories please be sure to have copies of all appropriate paperwork on hand.

 

Changes

Though Otakorp, Inc. and the Artist Alley staff retain the right to make instantaneous changes to the Artist Alley policies, every effort will be made to extend artists the courtesy to make announcements of any changes.

As a reminder the Artist Alley staff will consistently monitor and patrol the Artist Alley for policy and rules violations. Any and all observed and reported violations will be acted upon. A single violation of the convention and Artist Alley rules and policies can potentially result in the artist being removed from the Artist Alley and the convention at the discretion of the Artist Alley staff. If an individual is removed, they forfeit all fees and will receive no refund for their table or membership. Additionally, for the safety of the Artist Alley staff, conversations between yourself and the Artist Alley staff may be recorded.