Professional Table Rules

Table Types

General RulesStandard | Professional | Unlimited


 

Pro Row booths are for artists who have experience in the physical or digital publishing industry. If you are an artist who has worked for a major publisher, studio, or have dedicated your work to your own original published series, either physical or digital release, these spaces are for you. An Artist in the Pro Row section may not be limited to a 2D artist but may also apply to artists who have worked in a number of professional environments. For example, set or prop creation for use in film or plush patterning for a pattern company will also be considered.

  1. Applications open December 28th, 2016 at 7:00 PM EST and will remain open until after the first wave of Standard Table Acceptances are sent out.
  2. Space is a 10'x10' booth with ONE table and TWO chairs. See Tables, booths and displays section of GENERAL RULES for more information
  3. Spaces will be sold via a Juried process and as this is a trial year are very limited.
  4. Unlimited Booths are $750 and include ONE membership/badge.
  5. Additional memberships/badges must be purchased separately.
  6. Fan art may take up a maximum of 50% of the display space regardless of mediums. For each piece of fan art displayed you must also display an original piece of similar size.
    • 50% shall be defined as half the tables visual display area. For example if there is 6 square feet of display area then no more than 3 square feet of your display area may be fan art.
    • You may use a limited number of duplicates in your display. If using duplicates of original artwork to meet the 50% display space rules you may use up to 3 DUPLICATES TOTAL to do so.
    • To better facilitate the Artist Alley staff in identifying what is fan art and what is original artwork, we ask that you identify fan art and original art with a single colored sticker displayed on the corner of your artwork (Note: This also makes a great place to display pricing as well). A limited amount of stickers will be provided upon check-in and request.
    • When displaying fan art, artists must respect the source's trademarks. This includes but is not limited to avoiding things such as use of logos in their display, signage referring to the artwork by its series or signage referring to the a character's name.
    • You may have up to 2 portfolios, flip books, or bins/boxes to display on your table. These displays must also conform to the 50% fan art display rules.
    • Celebrity likenesses are considered to be fan art.
    • Items made using licensed fabrics or materials used under first sale doctrine are considered fan art. Items which fall under first sale doctrine may include but are not limited to stickers, comics, wall scrolls, and manga.
    • Everyone knows that copying someone else's work is wrong, but there is no "magic rule" about how much must be changed to make it an artist's own. The artist bears all responsibility and risk for the items brought for sale at Otakorp, Inc. Any questions regarding this policy will be resolved by the Department Head of Artist Alley, in consultation with Otakorp Inc.'s lawyer when needed. If a piece of art appears to be very similar to a licensed, copyrighted, etc. piece of art, the artist may be asked to remove it from display and sale at the discretion of the Department Head. The Department Head's decision is final.
    • Any artwork containing a protected license created by the copyright holder, under commission of the copyright holder, or within the terms of a license agreement will be considered original artwork. If your work falls under one of these categories please be sure to have copies of all appropriate paperwork on hand.
  7. Examples of the published work shown in the application process must be present in your display at con.
    • Any artwork containing a protected license created by the copyright holder, under commission of the copyright holder, or within the terms of a license agreement will be considered original artwork. If your work falls under one of these categories please be sure to have copies of all appropriate paperwork on hand.
  8. If you apply for a Pro Row Booth you may also apply for an Unlimited Booth or a Standard Table.
    • If you are accepted for an Unlimited Booth or Standard Table and also accepted for a Pro Row Booth you will have the option to choose which space you would like to exhibit at and will be refunded or requested to pay the difference if applicable.
    • Artists are limited to ONE SPACE in any section of the convention. If you are accepted for one section you may not exhibit in any other table or booth in the room or booth in the Dealers Room.

 

Application Process

Tables are sold on a first-come, first-served basis.

  1. STEP ONE: Apply for an Pro Row Booth by filling out the Reservation Request Form. The Reservation Request Form is an Online Form which is only available for a limited time. Once the application period ends, no additional applications will be accepted under any circumstances.
  2. STEP TWO: Applicants accepted will be contacted to finish registration and make payment. If your application is accepted you will receive an e-mail notification which will include a link to the final registration and payment pages. You will be given SEVEN DAYS in which to complete registration and pay for your table. Should you not make your payment by the payment deadline, you will forfeit your space.
  3. REMAINING SPACE: If any spaces are available after the initial acceptance wave, a second wave will take place. The same policies will apply for any additional waves.
  4. SOLD OUT: Once the Pro Row Booths are sold out a mass e-mail will be sent out to the remaining artists on the reserve list.

 

Pro Row Jury Information

The Pro Row Jury is made up of 6-10 staff members from the Artist Alley, Dealers Room and Exhibitions Department. It is the goal of the Jury to not determine what a Professional Artist is but choose a well rounded mix of professional artists for this new section.

Gallery:

In the Reservation Request Form you will be asked for some basic information as well as a link to an online gallery.

  1. Any applications submitted without gallery information will be rejected from the jury process. If you have not entered a gallery link or have entered it incorrectly, please resubmit your application with the correct information.
  2. Galleries may be on any website (Personal website, Deviantart, Etsy, etc.).
    • If using a site like Tumblr please provide a link to a tag or post specifically made for the application.
    • Due to the volume of galleries we must screen and jury, your example images must be easy to view or we will be forced to reject your application.
  3. Galleries are used to check for any copyright or trademark issues, confirm you are human, and to help in placing artists within the room.
  4. A minimum of 10 images are required in the gallery and must showcase your physical or digital published works as well as a range of examples of what you intend to sell at the convention.
    • At least 50% of all images must be original artwork, unless commissioned or authorized by the copyright holder.
    • If you are a 2D / print / drawn commission artist, you must have a variety of images that show original and/or fan art.
    • If you are a 3D / craft / fiber artist, you must show a variety of items or styles that show original and/or fan art.
    • If your pieces are modifications of already existing items, you must show multiple types of items using different base items or in a variety of different styles.
    • Photos of previous Artist Alley setups are gladly accepted.
    • Sketches / rough drafts / prototypes are acceptable, but can only account for a maximum of 30% of the images within the gallery.

Jury Process:

  1. Each artist or studio that applies and is accepted will have ONE ENTRY into the jury process. Any duplicates will be consolidated into one single entry.
  2. Any artist found to be applying under multiple names will be immediately rejected from the jury process.
  3. Your application may be rejected from the jury process for the following:
    • Your application was submitted without a gallery and no duplicates containing gallery links exist.
    • Your gallery contained an insufficient number of entries, less than 10, or is difficult to navigate. If using Tumblr or a Tumblr-like platform, please link to a tag or post specifically made for the application.
    • Your gallery contains one or a number of images which have trademark or copyright issues.
    • Your gallery contains items which are prohibited by the artist alley rules.
  4. Once all galleries are screened and approved to move forward the jury will choose the best mix of published as well as web comic artists for the Pro Row Section.

 

Pro Row Booth Fan Art

The Pro Row is meant to showcase artists' professional talents and works. In this spirit the amount of fan art displayed at a standard table may not exceed more than 50% of their displayed work and examples of your professional work must be represented at your booth.

  • 50% shall be defined as half the tables visual display area. For example if there is 6 square feet of display area then no more than 3 square feet of your display area may be fan art.
  • You may use a limited number of duplicates in your display. If using duplicates of original artwork to meet the 50% display space rules you may use up to 3 DUPLICATES TOTAL to do so.
  • To better facilitate the Artist Alley staff in identifying what is fan art and what is original artwork, we ask that you identify fan art and original art with a single colored sticker displayed on the corner of your artwork (Note: This also makes a great place to display pricing as well). A limited amount of stickers will be provided upon check-in and request.
  • When displaying fan art, artists must respect the source's trademarks. This includes but is not limited to avoiding things such as use of logos in their display, signage referring to the artwork by its series or signage referring to the a character's name.
  • You may have up to 2 portfolios, flip books, or bins/boxes to display on your table. These displays must also conform to the 50% fan art display rules.
  • Celebrity likenesses are considered to be fan art.
  • Items made using licensed fabrics or materials used under first sale doctrine are considered fan art. Items which fall under first sale doctrine may include but are not limited to stickers, comics, wall scrolls, and manga.
  • Everyone knows that copying someone else's work is wrong, but there is no "magic rule" about how much must be changed to make it an artist's own. The artist bears all responsibility and risk for the items brought for sale at Otakorp, Inc. Any questions regarding this policy will be resolved by the Department Head of Artist Alley, in consultation with Otakorp Inc.'s lawyer when needed. If a piece of art appears to be very similar to a licensed, copyrighted, etc. piece of art, the artist may be asked to remove it from display and sale at the discretion of the Department Head. The Department Head's decision is final.
  • Any artwork containing a protected license created by the copyright holder, under commission of the copyright holder, or within the terms of a license agreement will be considered original artwork. If your work falls under one of these categories please be sure to have copies of all appropriate paperwork on hand.

 

Changes

Though Otakorp, Inc. and the Artist Alley staff retain the right to make instantaneous changes to the Artist Alley policies, every effort will be made to extend artists the courtesy to make announcements of any changes.

As a reminder the Artist Alley staff will consistently monitor and patrol the Artist Alley for policy and rules violations. Any and all observed and reported violations will be acted upon. A single violation of the convention and Artist Alley rules and policies can potentially result in the artist being removed from the Artist Alley and the convention at the discretion of the Artist Alley staff. If an individual is removed, they forfeit all fees and will receive no refund for their table or membership. Additionally, for the safety of the Artist Alley staff, conversations between yourself and the Artist Alley staff may be recorded.