CALL FOR SUBMISSIONS
OTAKON is accepting fan-made films to screen at OTAKON 2013. Anything
from parody commercials, trailers, and shorts to original animation,
live-action short films or full-blown fan dubs.
Don't wait! Finish that project you've been working on or pound out a
new one. Watching Fan-Produced Films in a room with thousands of other
otaku is an experience that just can't be duplicated online, and is an
essential part of the con-going experience.
OTAKON 2013 FAN-PRODUCED VIDEO SCREENINGS
OTAKON 2013 (August 9th - 11th in Baltimore, Maryland) will present
screenings of fan-produced video productions at the convention.
Depending on the volume of submissions and time constraints, some
submissions may not be screened at OTAKON 2013. Since these will just
be screenings — not a competition — there will be no prizes given or
(Version 2013.03.11. Submission Guidelines are subject to change at any time.)
I - SUBMISSION GUIDELINES
01. SEND IN YOUR SUBMISSION
- All submissions must be made by mail or online. If by mail, send to
the address listed below. We accept submissions on CD-ROM or DVD-ROM
computer discs only. Tape media such as VHS, S-VHS, MINI-DV, etc. are
no longer supported. See section 05 for online submission
OTAKON 2013 FAN PARODIES
c/o Scott A Melzer
36 Robin Road
Monmouth Junction, NJ 08852-3344
If mailing from outside the U.S. add "United States" or "United States of America" at the bottom of the mailing address.
- All submissions must be received by Friday, June 16th, 2013. OTAKON (or its parent company Otakorp, Inc.) is not responsible for submissions that have been lost in the mail, or otherwise delayed for any reason.
- Include your e-mail address on the submission form so we can let you
know when we receive your submission and if there are any problems.
- If you overnight your submission, please send it "No Signature
Necessary" so it can be left. I'm never at home at the times necessary
to sign for packages. Your package will likely be returned to you by
the post office.
Get the Fan-Produced Videos Submission Form (PDF, 244 KB)
02. LABELING YOUR DISC
- Label your submission disc(s) with (at the very least) your REAL name,
mailing address, and telephone number.
- Use a Sharpie® marker (or similar) to write on the top side of the
disc instead of putting an adhesive label on it. If you need to use
multiple discs, don't forget to mark each one with your identifying
03. NUMBER OF SUBMISSIONS
- There is no limit to the number of fan-produced videos that may be
submitted. Each video submitted must be accompanied by a completed and
signed printout of the submission form.
04. SUBMITTING FILES
||CD-ROM or DVD-ROM
||Data files only (No playable DVDs)
||Any, but contact us before sending anything non-standard
||Any, progressive or interlaced
- We accept submissions on CD-R/CD+R/RW or DVD-R/DVD+R/RW discs (no
Blu-Ray) or data files over the internet.
- Contact us via e-mail before sending in any submissions. Our new media server can handle a wide variety of video and codecs, but please check with us to confirm if your file format is supported. We will be glad to work with you to resolve any technical issues, but if you do not and we can not play your file, it will be rejected. Playable DVDs are NOT supported.
- Send us the highest quality version of your film possible. The films are shown on a 25 foot screen and played on 12 foot tall speakers. Low quality looks terrible and may be rejected. All aspect ratios, resolutions and frame rates are supported (including HD) so send us your best.
- If a file is too large to fit on a single media disc — such as a 1.2
GB AVI file on a 700 MB CD-R — you may span it across multiple discs.
Use ZIP (WinZip), or other file compression utility application to
break the file into manageable parts and burn those to the discs,
clearly labeling each of them as part of a set: "Disc 1 of 3", "Disc 2
of 3" etc.
- If we are unable to read your disc or video file for any reason we
will attempt to contact you (first via email, and later via phone as a
last resort) in order to obtain another copy of your submission.
- If you would like to include an uncompressed AVI along with the
encoded MPEG version, that is sometimes helpful in resolving technical
- In addition to the paper version of your submission form, include a
plain text file named README.TXT on each CD-R or DVD-R with the same
information as your paper submission form, along with any technical
information we'll need to know to successfully convert and play your
- Submission media (the discs and files) become the property of Otakorp, Inc. and cannot be returned.
05. SUBMITTING ONLINE
- We are now accepting online submissions. Please e-mail the
coordinator, Scott Melzer (address below) to arrange a file transfer
as Otakon presently has no dedicated server or bandwidth to handle
large file transfers.
06. FILLING OUT THE SUBMISSION FORM
- All video submissions, mailed in or via internet, must be accompanied
by a signed copy of the submission form.
- Anonymous submissions, or submissions without a real name, cannot be accepted.
- Your video submission must be your own work and no one else's. You
must identify the title or titles of any anime footage used. If you
know the original Japanese title of the anime used, you may include it
on the form along with the English name.
- You must fill out and sign the part where you give OTAKORP INC.
permission to use your video at OTAKON. If you don't give us
permission, then we'll have to skip over your submission. Really.
- When you submit your video on disc remember to include the README.TXT
file mentioned above. This will ensure you receive proper credit and
that we can contact you with any problems.
II - FORM OF PRODUCTIONS
01. ACCEPTABLE TYPES OF FAN-PRODUCTIONS
- Pretty much anything is submit-able via this method: fan-parodies,
original animations, re-edited movie trailers, live action film
projects. It just has to have some obvious connection with
anime/manga, fandom of anime/manga, or East Asian culture.
02. LENGTH OF SUBMISSIONS
- There is no lower time limit, and no upper time limit. That having
been said, be aware that the time we have at the convention to screen
fan-produced material is very limited. We can only show a handful of
longer submissions and we've learned from painful experience that
short and to-the-point goes over much better with the audience than
something longer and more drawn out.
- I guess what we're saying here is not to make your project any longer than it absolutely has to be. Don't make it 20 minutes long if you can get your point across in 10 minutes. Don't make it 10 minutes long if it can be done in 5 minutes. If it's a big hit, you can make it longer for the next con you send it to.
03. AGE OF SUBMISSIONS
- No upper or lower age limit. We love classics and new stuff equally.
04. REPEAT SUBMISSIONS
- If we get good feedback on your fan-parody, we'll be more than happy
to show it again next year, and even accept an improved version of it
for repeat showings at future cons.
05. OBJECTIONABLE CONTENT
- The screenings at Otakon are all ages, so we can not show obviously
adult films. Some profanity or adult themes is okay as we will post a
warning before the screening, but nudity, excessive violence and
profanity, or heavy adult themes can't be shown in the main screening. If we receive several adult submissions, we will attempt to have an
"adult" screening at a different time.
06. RESPEC' MAH AUTHORITAH!
- We reserve the right to reject any video for any reason.
- For further information you may e-mail the coordinator, Scott Melzer,
at "smelzer aht otakon dawt org" (replace aht with "@", and replace
dawt with ".").
- Please be patient awaiting a reply to your important e-mails. If you do not receive a reply right away, the e-mail gremlins probably at it so feel free to send another.